Roots Pain Point Studio

Working Session · Friday 11:30am CDT

Mapping where AI can ease the work — together, out loud.

What's slowing the team down

From the pre-session intake. Walk through each as a group — is the framing right? Anything missing?

Daily

1
Community EngagementDaily

Social media captions

Fresh captions while maintaining brand voice gets stale by week three.

Writing-heavyRepetitive
Sereen30–60 min each time

Weekly

4
DevelopmentWeekly

Drafting grant applications

Each application takes a full day. Hard to start, harder to maintain consistent voice across them.

Writing-heavyHard to start
Zuha4–8 hrs each time
DevelopmentWeekly

Personalized donor thank-yous

Want each donor to feel seen but writing 30+ personalized notes weekly takes hours.

RepetitiveWriting-heavy
Khadija2–3 hrs each time
ProgramsWeekly

Program recap reports

Synthesize what happened, attendance, photos, lessons learned — every single week.

SynthesisRepetitive
Anisha2 hrs each time
ProgramsWeekly

Volunteer onboarding emails

Same info to each new volunteer, but want it to feel personal — not a form letter.

RepetitiveWriting-heavy
Anisha45 min each time

Monthly

3
OperationsMonthly

Pulling cross-system data for board reports

Donor CRM, attendance sheets, finance — manually consolidating every month for the board.

Finding infoSynthesis
Data Lead6+ hrs each time
Community EngagementMonthly

Newsletter drafting

Gathering updates from each team, writing intros, formatting — takes most of a day.

Writing-heavySynthesis
Khadija3–4 hrs each time
DevelopmentMonthly

Researching potential funders

Sifting foundation databases, matching to programs, tracking deadlines.

Finding infoSynthesis
Zuha4+ hrs each time